The Annals of Rejuvenation Science, published by Longevity Platform, is committed to protecting the privacy and security of the personal data of our authors, reviewers, editors, and readers. This Privacy Statement outlines our practices concerning the collection, use, and disclosure of your information through the Open Journal Systems (OJS) platform.

We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) for individuals within the European Economic Area (EEA).

2. Data Controller

The data controller responsible for your personal information is:
Foundation Sulkalmakhy.
For privacy-specific inquiries, please contact: [email protected]

3. Information We Collect

We collect and process personal data that you voluntarily provide when interacting with the Journal's site, primarily for the purposes of the editorial and publication process.

A. For All Users:

• Account Data: Name, institutional affiliation, email address, country, ORCID iD (if linked), and user role (e.g., reader, author, reviewer).
• Communication Data: Correspondence sent to the editorial office.
• Technical Data: IP address, browser type and version, time zone setting, operating system, and other technology on the devices you use to access our site. This is collected via cookies and server logs.

B. For Authors:

• All data listed above, plus manuscript metadata (title, abstract, keywords, funder information), biographical statement, and any other information submitted with the manuscript.

C. For Reviewers:

• All data listed in Section A, plus areas of expertise, completed reviews, and correspondence related to the peer review process.

4. How We Use Your Information

We use your personal information only for defined, journal-related purposes:

Purpose of Processing	Categories of Data Used	Legal Basis (GDPR)
To manage your user account on the OJS platform.	Account Data	Legitimate interest (necessary for site functionality).
To administer the submission, peer review, editing, and publication process.	Account Data, Author Data, Reviewer Data, Communication Data	Performance of a contract (for authors/reviewers); Legitimate interest (for academic publishing).
To communicate with you about your submission, review assignment, or account.	Account Data, Communication Data	Legitimate interest.
To publish the article, including displaying author names, affiliations, and correspondence information.	Author Data (as part of the published article)	Consent (implicit upon submission for publication).
To maintain the integrity of the academic record and prevent fraud.	All data categories	Legitimate interest.
To analyze site usage and improve our platform (via anonymized statistics).	Technical Data (anonymized)	Legitimate interest.

5. Data Sharing and Disclosure

Your personal data is treated as confidential. We share it only in the following circumstances:

• Within the Editorial Team: Necessary editorial staff, Section Editors, and Editor-in-Chief have access to manage the workflow.
• With Peer Reviewers: Reviewers see the anonymized manuscript and may see an author's name and affiliation if anonymity is compromised unintentionally. Reviewer identities are kept confidential from authors and other reviewers.
• With Service Providers: Trusted third-party providers who host our OJS server, provide archiving services (CLOCKSS/Portico), or assist with indexing. These partners are bound by strict data processing agreements.
• As Required by Law: If necessary to comply with a legal obligation, regulation, or valid governmental request.
• Upon Publication: Author names, affiliations, and contact information are published as part of the article under the CC BY-NC-ND 4.0 license.

We do not sell, rent, or trade your personal data.

6. International Data Transfers

Our primary servers are located in [e.g., Germany/EU]. As an international journal, data may be transferred to and processed in countries outside your country of residence. We ensure such transfers are protected by appropriate safeguards, such as GDPR-approved Standard Contractual Clauses.

7. Data Retention

• User Account Data: Retained for as long as the account is active. Users may request account deletion.
• Published Articles and Associated Author Data: Retained permanently as part of the scientific record.
• Peer Review Data: Reviewer identities and confidential reviewer reports are retained for a minimum of 5 years after editorial decision.
• Technical Logs: Retained for a maximum of 12 months for security and operational purposes.

8. Your Data Protection Rights

Depending on your location, you may have rights including access, rectification, erasure, restriction of processing, data portability, and objection. Contact us at [email protected].

9. Cookies

Our site uses essential session cookies for OJS platform functionality. We do not use third-party advertising or analytics cookies.

10. Security

We implement appropriate technical and organizational measures including encryption, access controls, and secure servers to protect your data.

11. Changes to This Privacy Statement

We may update this statement periodically. Registered users will be notified of material changes.

12. Contact Us

For questions about this Privacy Statement:
Data Protection Officer
c/o Foundation Sulkalmakhy
Email: [email protected]